Manage All Data and Streamline The Scheduling Process
Customizable scheduling from defining preferences and required rotations to capacity tracking and automated scheduling.
about
Clinical Scheduling
The first step in the clinical education process is generally scheduling students to clinical sites. This is a massive task that requires juggling each student’s schedule and preferences, preceptor information, site capacities, and much more. eMedley PA was built to help manage all of that data and streamline the scheduling process.
Scheduling Planner
Streamline scheduling with this highly intuitive and comprehensive interface. In a single interface, view all students and each of their schedules. With columns representing scheduling periods, the planner allows administrators to schedule students to sites, track capacities, and click each box to view schedule details.
Administrators can also build a draft schedule until they are ready to share the schedule with students. Students can only view finalized schedules that have been published by administrators.
Types of Scheduling
Preference-Based Scheduling
Automatically place students in schedules based on their preferences for the time period, site, preceptor, and the available capacities.
Preceptor Request
For user-managed scheduling, students find the preceptor and clinical site they wish to be scheduled with themselves and submit requests to be approved by an administrator.
Lottery Based Scheduling
Student’s list their preferences for rotations, and their schedules are chosen by a lottery style selection.
Student Preference
Students can enter preferences for clinical sites and/or preceptors using an interactive map of available placements.
Features for Streamlined Scheduling
Multi Preceptor Rotations
Required Rotations
Rotation Prerequisites
Capacities
Multi Preceptor Rotations
Assign multiple preceptors to a rotation schedule or allow students to select their preceptor once they are at the clinical site, giving students more freedom in clinical selection.
Required Rotations
Specify rotations that need to be scheduled during the year for each cohort of students. This functionality works alongside student preferences.
Rotation Prerequisites
Define prerequisite rules for rotations. These rules are enforced when scheduling so that only eligible students are able to be scheduled at that site, but can be overridden by administrators.
Capacities
Specify and track the number of students a clinical site, preceptor, and/or region will accommodate when scheduling. Setting capacities makes it easier for administrators to track what is available, and can also be automatically enforced in eduSched. Administrators can add or update any capacities for specific cohorts, rotations, and/or periods. Specific keywords can be included with capacities that can be searched by administrators when adding schedules, saving immense amounts of time.
Schedule Management
Scheduling Calendar
Student Calendar
Preceptor Schedule
Site Calendar
Scheduling Calendar
Manage students’ schedules in an intuitive calendar format, with options to see schedules for a specific student or for an entire cohort.
Student Calendar
Allow students to view their previous, current, and future schedules from within the application and export clinical site and preceptor information.
Preceptor Schedule
Allow preceptors to view their students all in one place and filter down by date, student, and rotation.
Site Calendar
Allow site administrators to view previous, current, and future schedules, plus view the scheduled students’ documentation.
Schedule Mail Merge
Send out emails to a large group of faculty, students, preceptors, or site contacts utilizing message templates and placeholders. Features include:
Preceptor and Clinical Site Contact Schedules
Email published schedule information to those preceptors and clinical sites that will be receiving students.
File attachments
Allow for file attachments to be included and sent out with the email.
Placeholders
Add implementation-specific placeholders and calculations to be used in the message body.
Student, faculty, and preceptor
Send an email for reminders, thank you’s, or alerts to some or all students, faculty, and preceptors.
Excited to learn more?
Find out how you can use eMedley PA to handle all didactic and clinical needs by streamlining and organizing program administration at every step.
eMedley PA is an end-to-end solution in eMedley™ that provides PA programs a full 360° coverage for all didactic and clinical needs.
eMedley Suite
© 1999-2024 AllofE Solutions and its licensors. All rights reserved.