Centralized Access to Documentation
Organize and track paperwork, documentation, and contracts for Students, Faculty, Clinical Sites, and Preceptors.
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Centralized Documentation
Whether you need a clinical site affiliation agreement, student contact information, faculty licenses, or just about anything else, eMedley PA creates peace of mind that it can all be easily found. Store all these important documents, and they are automatically organized in its intuitive interfaces. Find documents in two ways – search a student, preceptor, faculty member, or clinical site to see all their related documents; alternatively, run reports to pull specific documents or information from anywhere in the system.
Student Documentation Tracking
Required Clearance Documents
Student-Managed Documentation
Automated Reminders
Required Clearance Documents
Store and track student’s required clearance documents for given clinical sites. Allow faculty at the site to access this documentation before the student arrives.
Student Leave of Absence Tracking
When a student has to take a leave of absence, track related information and documentation within eKeeper.
Graduation Requirements Checklist
Keep track of graduation requirements using the system’s Graduation Requirements Checklist. The user-friendly interface allows administrators to check off each requirement, save progress for later, and/or update routinely throughout the student’s time in the program. Students can also view their own checklist so they can keep track of remaining requirements.
Student-Managed Documentation
Students can upload their own documents directly into the system, whether it be their vaccinations, training, certification, regulatory documents, contracts, or anything else. This allows the student to be responsible for their own documentation and reduces the burden on administrators who manage and track student paperwork.
Automated Reminders
Students receive automated reminders as their own documentation approaches expiration. Reducing the workload for administrators and eliminating expired documents.
Faculty Documentation Tracking
License and Credentials
Keep track of faculty license information and credentials in the system to ensure that documentation is easily located, accessible, and up-to-date.
Clinical Documentation
For faculty who will be supervising students in a clinical setting, track required vaccinations, training, certification, and regulatory documents.
Accreditation Requirements
Track accreditation requirements to ensure that the program is meeting all requirements. For faculty, include professional qualifications, experience, and license information.
Automated Reminders
eMedley PA will send out automatic reminders to faculty and administrators when documentation is approaching expiration to ensure that all credentials are consistently up-to-date.
Preceptor Data Management
Preceptor Information
Credential Tracking
Site Affiliation
Preceptor Information
Store and view identifying user information for each preceptor such as name, contact information, etc. Track, view, and run reports on preceptor employment information including supported rotations and specialties. Allow students to easily access information from preceptors such as schedule details or instructions that preceptors want students to know before they arrive.
Credential Tracking
Keep track of all preceptor credentials in one centralized place and ensure they stay up to date with automated reminders as expiration dates approach.
Site Affiliation
Keep track of which sites preceptors are associated with to help with scheduling. Associate one preceptor with multiple clinical sites when applicable.
Clinical Site Data Management
eMedley PA offers several user-friendly interfaces for managing clinical site data including:
Location
Location Information such as the site address.
Contacts
Site contacts and contact information.
Administrative Site Information
Site information for administrators, such as date of last site visit, capacities, federal markers, etc.
Student Site Information
Site information for students such as location demographics, available transportation, clinic setting, etc.
Logistics
Logistical details for students such as parking and food availability, comments from past students, internet access, etc.
Contract Info
Contract details such as date, expiration date, termination details, etc.
Preceptors
Preceptors that are related to the site and/or other related sites.
Rotations
Rotations supported at site, including option to specify primary rotation from other supported rotations.
Features
Documentation Management
Affiliation Management
Site Visit Tracking
Documentation Management
Store any documentation from clinical sites so that it is centrally located and easily accessible.
Affiliation Management
Store contracts in the system to make them easily located. It will issue automatic reminders when expiration dates are approaching to ensure that affiliation agreements stay up-to-date.
Site Visit Tracking
Track details of faculty visits to clinical sites, ensuring they are meeting program requirements. Easily ensure that the site visits happen consistently with automatic reminders.
Excited to learn more?
Find out how you can use eMedley PA to handle all didactic and clinical needs by streamlining and organizing program administration at every step.
eMedley PA is an end-to-end solution in eMedley™ that provides PA programs a full 360° coverage for all didactic and clinical needs.
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